Documentation (KYC)

All shipments sent from or received into India need KYC documents (Government recognized Identity and Address proof) to be presented to Customs during shipment clearance (reference: Customs Circular No. 9/2010).

Absence of these documents will mean clearance delay as shipments will go into Customs Bond until KYC documents are provided by the shipper or consignee based in India.

The below table provides more information about KYC documents required for shipment customs clearance. As a shipper or consignee, you can refer to the type of document that you need to submit based on type of your organization – in the table below.

Shipmiles asks for personal information and ID proofs to maintain records and forward to the carrier company along with the shipment. The customer's information is safe with us and it won't be shared with anyone else.

# Organisation Document Required For International Courier & Cargo
1 Individual to Individual (i) Performa Invoice (Value less than 24999 INR) (ii) Sender KYC Indian (iii) Sender ID Proof
2 Business to Business (Sample) (i) Sample Invoice (Value less than 24999 INR) (ii) Company KYC
3 Medicine (Individual) (i) Declaration letter (ii) Medicine purchase bill (iii) Doctor perception (iv) Sender KYC (v) Receiver KYC
4 Medicine Company to Company (Sample) (i) Sample Invoice (Value less than 24999 INR) (ii) MSDS 16 Point (iii) Lab Report/COA/Test Report (iv) Non DG (v) KYC (vi) GST Copy (vii) Pan Copy
5 Liquid, Chemical, Powder (Sample) (i) Sample Invoice (Value less than 24999 INR) (ii) MSDS 16 Point (iii) Lab Report/COA/Test Report (iv) Non DG (v) KYC (vi) GST Copy & Pan Copy
6 Food Item (Business to Business Sample) (i) Sample Invoice (Value less than 24999 INR) (ii) Fumigitation Certificate (iii) Python Certificate (iv) KYC (v) KYC
7 DNA, Bio, Medical Lab Test Sample (i) Declaration Letter from sender (ii) Declaration letter from related department (Institute, hospital, organisation with stamp) (iii) Sender KYC
8 Import Basic Documents (Sample) (i) Sample Import Invoice (ii) Importer KYC (iii) If Company (IEC, GST & PAN)
9 Commercial Shipment (i) Commercial Invoice (ii) Packing List (iii) Tax Invoice/LUT Bond (iv) SLI (v) Anexur-A (vi) SDF (vii) Cenvat (If drawback) (viii) Item made of (If drawback) (xi) KYC (x) AD Code (Must registered with related custom)
10 Medicine, Liquid, Chemical (Commercial) (i) Commercial Invoice (ii) Packing List (iii) Tax Invoice/LUT Bond (iv) MSDS (v) Lab Report/COA (vi) Non DG (vii) Drug List (viii) Drug License (ix) Batch Label (x) ADC NOC (xi) SLI (xii) Anexur-A (xiii) SDF (xiv) KYC (xv) AD Code (Must registered with related custom)
11 Excess Baggage (i) Invoice Packing List (ii) Sender Indian Address Proof Copy (iii) Sender ID Proof (iv) Visa Copy (v) Passport Copy (vi) Air Ticket (vii) Job offer letter (viii) Departure Certificate
12 Exhibitition Shipment (i) Invoice (ii) Packing List (iii) Exhibitition Letter (iv) KYC (v) AD Copy
13 Repair & Return (Re-Export) (i) Original Bill of Entry (ii) Original Import Invoice (iii) GR Waiver (Bank NOC) (iv) Chartered Engg.Certificate (v) Rest documents as per Sample or commercial
14 Exhibitition Shipment (i) Invoice (ii) Packing List (iii) Exhibitition Letter (iv) KYC (v) AD Copy

AD Code Registration Process

  • AD Code Copy From Bank : Original on Bank Letter Head (Bank will mention satisfactory word in letter )
  • IEC Copy : Photo Copy 2 Set
  • Bank Statement : 6 Month -2 Set (Certify by Bank with stamp)
  • Balance Sheet : 3 Year Complete set 2 Year
  • Company Registration certificate : 2 Set Photo Copy
  • Company Pan Card Copy : 2 Set Photo Copy
  • Authorized person : 2 Photo id proof.
  • AD Code Registration letter : 2 Letter in the name of Indian custom for ad codeRegistration in air cargo.
  • Charges : Charges 4000 INR
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